In most workplaces, printing is a routine part of daily operations—yet it’s rarely evaluated with the same attention given to other technology systems. Over time, this leads to inefficiencies, higher costs, and hidden bottlenecks that drain productivity without being noticed. A print assessment offers a simple, data-driven way to identify these issues and create a more efficient, cost-effective print environment.

A print assessment begins with a comprehensive review of your current print fleet, usage patterns, and costs. This includes understanding where devices are located, how often they’re used, and what types of jobs they handle. Businesses are often surprised to learn that a handful of devices carry the workload while others remain underutilized, creating unnecessary strain and frequent downtime.

The assessment also uncovers hidden costs—such as excessive color printing, outdated equipment consuming more energy, and redundant devices that no longer align with business needs. These insights can reveal thousands of dollars in avoidable expenses. More importantly, they highlight opportunities to streamline workflows.

Another major benefit is uncovering workflow friction. Employees may spend valuable time walking across the office to retrieve prints, waiting in line for a single overburdened device, or troubleshooting recurring issues. A print assessment identifies where strategic device placement or equipment upgrades could reduce these daily delays.

Security and compliance also improve through a print assessment. Many organizations are unaware of unsecured devices, outdated firmware, or risky habits like leaving documents on output trays. The assessment provides clear recommendations to enhance data protection and ensure sensitive information stays secure.

A print assessment is one of the simplest and most cost-effective ways to improve productivity. By identifying inefficiencies, optimizing device usage, and strengthening security, businesses can create a smoother, more reliable print environment. The result is a workplace where employees spend less time troubleshooting and more time focusing on meaningful, high-impact work.